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Wendy + Will Tasks:

• Mail Invitations — Due 2/15/26
  Note: Recommended RSVP date is 4 weeks prior to the wedding (3/28/26).

• Complete Victoria's Questionnaires - Due 2/28/26

  • Vendor Info

  • Wedding Info

• Send ceremony script, processional & recessional order, and reserved seating to Alexis — Due 3/14/26

• Purchase the following items, as needed:

  • Toasting flutes

  • Favors and packaging

  • Welcome bags + supplies

  • Table Numbers

  • Day of Signage (Welcome signs, bar signs, menus, etc)

  • Guest Book + necessary supplies

  • Cardbox

• Create a photo shot list for any group and family photos & send to Alexis — Due 3/28/26

• Complete BURST Docs — Due 3/28/26

• VIP tab of Important Contacts (include anyone you want to receive the VIP/Family/WP timeline)

• Decor Agreement

• Decor Instructions

• Final Stages

• WWYD

• Wedding Day Surprises
  Note: Most of the items on here (chair/table setting, trash, mopping, etc) are covered by your caterer. These are only on here to protect us in the event we incur expenses (errands, overtime for late closes because of caterer not following venue rules, etc) or need to bring on additional staffing than what is covered in your package (2 total including Planner). In 9 years we've had to use the CC on this form once.

• Purchase gifts and cards for your Wedding Parties — Due 3/28/26

• Purchase gifts for parents to thank them for their support — Due 3/28/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 3/28/26

• Follow up with guests who have not RSVP’d — Due 4/4/26

• Finalize Day of Stationery — Due 4/11/26

• Finalize Seating Chart + send to Alexis — Due 4/11/26

• Send final guest count to Alexis — Due 4/11/26

• Decide what to do with centerpieces at the end of the reception & communicate with Alexis — Due 4/11/26

• Assign a designated person to take home any left over cake at the end of the night — Due 4/11/26

• Obtain a marriage license (effective 60 days prior to wedding) — Due 4/11/26

• Make decision about where you'd like gifts & personal items to go at the end of the night (onsite vehicle, left at venue for next day pick up if allowed, delivered to nearby hotel room by BURST Team) — Due 4/11/26

• Approve finalized timeline — Due 4/15/26

Payments Due

• Victoria Saint Martin: 2,210.00 - Due 3/25

Alexis Tasks:

• Confirm rehearsal time with venue — Due 3/14/26

• Send updated timeline with revisions from walk through — Due 3/27/26

• Send drafted floor plan to Wendy + Will for approval — Due 3/27/26

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 3/28/26

• Send estimate counts to Florist — Due 3/28/26

• Send song list to DJ, once received from Wendy + Will — Due 4/4/26

• Send photo list to photographer, once received from Wendy + Will — Due 4/4/26

• Send finalized timeline & floor plan to Wendy + Will for approval — Due 4/11/26

• Send final guest count to baker — Due 4/15/26

• Send final guest count to caterer — Due 4/15/26

• Send final counts to florist — Due 4/15/26

• Send vendor meal count to caterer — Due 4/15/26

• Send finalized timeline & floor plan to all vendors — Due 4/18/26

• Create set up timeline for BURST assistants — Due 4/18/26

• Assign assistant roles & start times/end times — Due 4/18/26

• Present BURST Plan at Team Meeting — Due 4/21/26

• Host final wrap call w/ Wendy + Will — Due 4/21/26